Summary:  Provides administrative support to the Senior Vice President of Leadership and Organizational Performance and the Advisor, Performance Improvement and Change Management.

Principal Functions:

• Organizes and prioritizes time-sensitive assignments and deliverables, coordinates required division updates, and monitors completion of tasks and assignments.
• Manages the SVP’s and Advisor’s calendars and sets up meetings. Prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements.
• Works closely with the SVP and Advisor to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP updated.
• Anticipates needs in advance of meetings, conferences, etc. Collects and preparess information for meetings with staff and outside parties.
• Makes travel and accommodations arranagemments.
• Completes expense reports, reconciles monthly credit card statement.
• Coordinates and provides meeting planning, technology and logistical support for monthly L&OP leaders meetings and division meetings.
• Coordinates process to collect information from L&OP staff for weekly reports to the Executive Leadership Team and reports to the ASTHO Board.
• Performs research and prepares briefing materials and/or written summaries including memos and meeting minutes. Edits documents as required.
• Organizes and maintains a system to efficently store L&OP electronic files on Microsoft Teams, Sharepoint, and network drives.
• Monitors and assists with updating L&OP webpages.
• Works closely with the Communications Team to promote L&OP work and events.
• Attends meetings either in person or remotely and provides notes.
• Ability to periodically participate in after-hours or weekend work to support events, conferences, and other functions.

Qualifications:

• 3+ years in a similar position providing executive administrative support.
• Bachelor’s degee preferred
• Experience working for membership association or grants funded organization preferred.
• Excellent computer skills including Microsoft Office Suite and Zoom.
• Excellent interpersonal skills.
• Excellent organizational and written communication skills and attention to detail.
• Excellent judgement. Ability to make appropriate, informed decisions regarding priorities and available time.
• Ability to manage diverse, often competing, priorities with positive outcomes.
• Experience as a virtual assistant or working in a remote or hybrid work environment.