FPLS Business and Document Management Unit Supervisor
Minnesota Department of Health
Location: St. Paul, Minnesota
Type: Full Time
Salary: $50,821 - $73,789
Hospitality, Facility, Environmental Support
Telecommuting is allowed.
Internal Number: 69536
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.
The Minnesota Department of Health's (MDH) Environmental Health Division is looking for a Food, Pools, and Lodging Services (FPLS) Business and Document Management Unit Supervisor. In this role, you will supervise staff and manage various business functions for the FPLS Section. Responsibilities include:
Basic financial management
Records systems analysis
Planning, testing, training, and implementation of IT systems
Web page content and design oversight
Policy and procedure evaluation, development, and implementation
Analyze and evaluate work methods, workflow, and office space coordination.
This position is eligible for partial telework and may be required to come into the St Paul, Freeman Office Building 1-2 times per week, depending on the needs of the section.
One year of professional experience or 3 years of technical/administrative experience working with department records systems, filing, and office management
Experience as a supervisor, team lead, lead worker, OR project lead*
*A project lead provides leadership, guidance, and advanced specialized technical expertise for a team doing evaluation, development, design, testing, and/or implementation in a project environment. Projects are efforts with defined phases where a combination of organizational resources including a pre-determined budget are pulled together toward a specified objective. These efforts are usually discontinued once the project is completed.
Minimum qualifications to be assessed during the interview:
Working knowledge of state and MDH policies, procedures, and guidelines for accessibility and use related to paper documents and information posted on the web.
Working knowledge of state and department policies and procedures for MDH Human Resources, Purchasing, and Finance.
Extensive knowledge of principles and practices of office management, organizational structure, supervisory skills, and labor agreements.
Broad knowledge of fee processing to direct the management of the fee collection process, an important function related to the revenue side of budget preparation in the section.
Broad knowledge of licensing/certification programs.
Broad knowledge of the plan review process.
Thorough knowledge of departmental operations and inter-relationships among functions and groups served by the department.
Extensive knowledge of unit, section, and division policies and procedures
Considerable knowledge of department policy and regulations; including all FPLS statutes and rules and all rulemaking statutes and rules, and the rulemaking process
Analytical skills are required to evaluate current procedures and workflow; and to make recommendations for and facilitate change.
Managerial, leadership, supervisory, and administrative skills
Skill in the areas of team development and management
Proficiency in using various software programs (Word, Excel, PowerPoint, Outlook, SharePoint, etc.)
Financial expertise and experience sufficient to resolve issues for some of the section financial transactions on behalf of management and staff.
This position requires the successful completion of a background check.
Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.