Administrative Assistant II (Senior Administrative Assistant)
Illinois Department of Public Health
Location: Springfield, Illinois
Type: Full Time
Salary: $5,456 - $8,140/Month
4 Year Degree
Internal Number: 22-24-0048
The Illinois Department of Public Health is seeking a motivated individual to provide administrative support to the Division Chief of Epidemiologic Studies and participates with the administration and coordination of federally or privately funded projects and special research projects; performs program evaluation for federally and privately funded projects; participates in the organization, planning, execution, and evaluation of Division programs; prepares and maintains fiscal records for all Division programs. Serves as the Division personnel liaison; provides administrative support for all personnel issues. Serves as the Senior Administrative/Research Assistant within the Division of Epidemiologic Studies. Serves as working supervisor.
Serves as the Senior Administrative Assistant to the Division Chief, participating in the organization, planning, development, execution, and evaluation of Division Programs.
Develops office plans and supports development of administrative structures and controls for Division.
Directs and conducts a variety of sensitive investigations pertaining to special projects of the Division.
Recommends sound administrative operations including internal controls for special projects.
Serves as working supervisor.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Requires knowledge, skill and mental development equivalent to the completion of four years of college with courses in public or business administration.
Requires two years of professional experience in a public or business administration.
One year experience with disease surveillance or health studies.
Extensive knowledge of initiative and resourcefulness in the development and completion of work projects.
One year experience preparing and processing financial documents including vouchers, contract obligation documents and requisitions.
One year experience in Microsoft software procedures including Word, Excel, PowerPoint, etc.
Working knowledge of the principles of governmental accounting, procurement, and personnel.
Two years of experience in interviewing.
Two years of experience in establishing and maintaining satisfactory contacts and working relationships with the public, hospital representatives, and physicians.
In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way.
Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH.
In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, lif...e expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century.
In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies.
Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism.
IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees.
IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.