The Illinois Department of Public Health is seeking a highly motivated individual to perform highly complex professional accounting and audit work and maintains records in support of assigned accounts for the Department, including the auditing and processing of Contract Obligation Documents submitted by the Divisions Fiscal Offices. Assists supervisor with the reconciliation of expenditures and obligations. Serves as liaison between the Fiscal Control Office and the various offices fiscal staff in an advisory capacity regarding document errors, methods, corrections and interpretation and implementation of new rules and regulations established by regulating agencies and bodies. Serves as lead worker.
1. Independently performs highly complex professional accounting and audit work and maintains records in support of assigned accounts for the Department, including the auditing and processing of Contract Obligation Documents submitted by the Divisions’ Fiscal Offices.
Verifies contracts have followed required procurement rules and have all the required documentation to support the procurement method.
Verifies that both grants and contracts have been filed within thirty days of signature date or a late-filing affidavit is attached.
Ensures all grant agreement documents are attached and have the appropriate signatures.
Verifies the vendor information on contracts and grants including the accuracy of the taxpayer identification documentation with legal status assigned and the accuracy of amounts and dates on both contracts and grants.
Verifies the three required signatures from Legal, the Chief Fiscal Officer and the Director for contracts over $250,000.
2. Assists supervisor with the reconciliation of expenditure and obligation reports.
Verifying the accuracy of the reconciled monthly internal agency reports to the Comptroller’s Office SB01-Monthly Appropriation Status Report and the SC15- Obligation Activities Report. May also assist in the reconciliation of the said reports.
Performs and assists in the entering of correction documents including Warrant Action Requests, Expenditure Transfer Requests, Detail Object Correction Requests and Obligation Reconciliation Requests to be submitted to the Office of the Comptroller for processing.
Prepares journal entries for any corrections for reconciling federal project funds.
3. Serves as liaison between the Fiscal Control Office and the various offices’ fiscal accounting staff in an advisory capacity regarding document errors, methods, corrections, and interpretation and implementation of new rules and regulations established by regulating agencies or bodies such as the Office of the Comptroller, the Travel Control Board, the Department of Central Management Services, Office of the Chief Procurement Officer and those imposed by Department.
Accesses the Office of the Comptroller’s Statewide Accounting Management System.
Finds documents either rejected by the Comptroller’s accounting system or documents put into a held status by the Comptroller’s Office.
Assists in producing modification documents to be sent to the Comptroller to either correct the error or to have the document deleted or returned to the Fiscal Control Office.
Assists Fiscal Control staff with the final audit of commercial vouchers, travel expense vouchers and contractual service vouchers submitted by various offices’ accounting staff prior to submission to the Office of the Comptroller.
4. Serves as designated lead worker:
Assigns and reviews work.
Provides guidance and training to assigned staff.
Advises immediate supervisor regarding performance of staff.
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Requires knowledge, skill and mental development equivalent to completion of four years college, with courses in business administration and accounting.
Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.
In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way.
Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH.
In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, lif...e expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century.
In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies.
Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism.
IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees.
IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.