Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform highly complex professional accounting and audit work and maintains records in support of assigned accounts for the Department, including the auditing and processing of Contract Obligation Documents submitted by the Divisions Fiscal Offices. Assists supervisor with the reconciliation of expenditures and obligations. Serves as liaison between the Fiscal Control Office and the various offices fiscal staff in an advisory capacity regarding document errors, methods, corrections and interpretation and implementation of new rules and regulations established by regulating agencies and bodies. Serves as lead worker.

Job Responsibilities

1. Independently performs highly complex professional accounting and audit work and maintains records in support of assigned accounts for the Department, including the auditing and processing of Contract Obligation Documents submitted by the Divisions’ Fiscal Offices.

• Verifies contracts have followed required procurement rules and have all the required documentation to support the procurement method.
• Verifies that both grants and contracts have been filed within thirty days of signature date or a late-filing affidavit is attached.
• Ensures all grant agreement documents are attached and have the appropriate signatures.
• Verifies the vendor information on contracts and grants including the accuracy of the taxpayer identification documentation with legal status assigned and the accuracy of amounts and dates on both contracts and grants.
• Verifies the three required signatures from Legal, the Chief Fiscal Officer and the Director for contracts over $250,000.

2. Assists supervisor with the reconciliation of expenditure and obligation reports.

• Verifying the accuracy of the reconciled monthly internal agency reports to the Comptroller’s Office SB01-Monthly Appropriation Status Report and the SC15- Obligation Activities Report. May also assist in the reconciliation of the said reports.
• Performs and assists in the entering of correction documents including Warrant Action Requests, Expenditure Transfer Requests, Detail Object Correction Requests and Obligation Reconciliation Requests to be submitted to the Office of the Comptroller for processing.
• Prepares journal entries for any corrections for reconciling federal project funds.

3. Serves as liaison between the Fiscal Control Office and the various offices’ fiscal accounting staff in an advisory capacity regarding document errors, methods, corrections, and interpretation and implementation of new rules and regulations established by regulating agencies or bodies such as the Office of the Comptroller, the Travel Control Board, the Department of Central Management Services, Office of the Chief Procurement Officer and those imposed by Department.

• Accesses the Office of the Comptroller’s Statewide Accounting Management System.
• Finds documents either rejected by the Comptroller’s accounting system or documents put into a held status by the Comptroller’s Office.
• Assists in producing modification documents to be sent to the Comptroller to either correct the error or to have the document deleted or returned to the Fiscal Control Office.
• Assists Fiscal Control staff with the final audit of commercial vouchers, travel expense vouchers and contractual service vouchers submitted by various offices’ accounting staff prior to submission to the Office of the Comptroller.

4. Serves as designated lead worker:

• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Advises immediate supervisor regarding performance of staff.

5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.