This Administrative Assistant 3 (AA 3) position provides direct administrative support for the Community Wellness and Youth Education Unit (CWYE) Manager and assists the CWYE Section in routine administrative functions. The position also works with the Administrative Assistant for the Community Based Prevention Section to address administrative needs across the section on an as needed basis. This AA3 serves as a liaison between the CWYE Section Manager and staff, relaying assignments and requesting status information on various administrative-related tasks. The position is located in the Office of Healthy and Safe Communities (OHSC), in the Division of Prevention and Community Health.  
 
As the AA 3 for the CWYE Section, you will perform complex administrative duties such as:

• independently plan, organize, and prioritize work;
• develop travel itineraries, compile reports, studies, and/or applications;
• develop, modify, and/or maintain data management, office record keeping, or filing systems;
• establish section procedures, standards, priorities, and deadlines; and coordinate unit operations.

This position supports the Department of Health’s mission by supporting the Section Manager and staff who enhance the health of individuals, families, and communities and has frequent contacts with clients, the public, and staff members from other departments.
 

Our Ideal Candidate 
Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
 

 

Required Qualifications
Experience defined below may have been gained through paid or unpaid activities. 
Option 1: Three (3) or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
 
OR 
 
Option 2: Completion of a Job Corps Office Administration training program.
 
OR 
 
Option 3: Business Administration certificate from an accredited college.
 
OR

Option 4: An Associate’s degree or higher in business administration or a related field with a business communication requirement.
 
 
Desired Qualifications 
Experience defined below may have been gained through paid or unpaid activities. 

• High School graduation or GED 
• Four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work (formal education and/or training in office or secretarial occupations, bookkeeping or accounting will substitute, year for year, for experience).
• Related work experience in state or county government.
• Experience working in a large organization.

About Washington State Department of Health

Our programs and services help prevent illness and injury, promote healthy places to live and work, provide information to help people make good health decisions and ensure our state is prepared for emergencies. To accomplish all of these, we collaborate with many partners every day. We help ensure a safer and healthier Washington by: Working to improve health through disease and injury prevention, immunization, and newborn screening Providing health and safety information, education and training so people can make healthy choices Promoting a health and wellness system where we live, learn, work, play and worship Addressing environmental health hazards associated with drinking water, food, air quality and pesticide exposure Protecting you and your family by licensing healthcare professionals, investigating disease outbreaks and preparing for emergencies

Connections working at Washington State Department of Health