The Administrative Officer I position is responsible for the oversight and submission of all Forensic Tests for Alcohol (FTA) Branch procurement activities within the Branch. The position serves as the direct point of contact for all communications regarding procurement on behalf of the FTA. Position serves as the primary NC Electronic Procurement (eProcurement) Requisitioner and Procurement Card (P-Card) holder. Responsibilities include but are not limited to the research, development and preparation of all FTA procurements including agency specific term contracts, preparation and submission of internal Purchase Requests for review and approval which includes obtaining quotations and writing waiver of competition justifications, evaluating bids for recommendation of award, confirmation of delivery and receipt of goods and services, P-Card reconciliations, Direct Payments, analyzing, researching and advising on budgetary and fiscal discrepancies related to FTA procurements and invoice issues, maintain procurement tracking records and utilization of NCXCloud reports for audit compliance, provide weekly updates of status of procurements to staff, and assist in the planning and implementation of procurement needs for each fiscal year.
 
Position also responsible for all Branch inventory management including adding and removing fixed assets from inventory, conducting the annual fixed assets inventory; identifying purchases that qualify as fixed assets and properly documenting and tagging these items so that they become a part of the DHHS DPH FTA fixed assets inventory; identifying eligible surplus property and equipment and taking surplus process steps necessary for disposal and removal from remove from inventory. Includes responsibility to conduct periodic daily/weekly/monthly inventory of office supplies, training supplies, forms, manuals, printer toner, other items, etc. as necessary, and establish minimum inventory requirements that when met trigger the replenishment process necessary to ensure the supply of identified critical inventoried items is never exhausted. Also responsible for Motor Fleet Management (MFM) including MFM lease vehicles and FTA fleet vehicles, Motor Fleet logs and invoices, and documentation related to travel including Travel Authorizations, Conference Authorizations, Reimbursement, and other documents related to travel.
 
This position requires the ability to utilize the NC eProcurement purchasing system and is also responsible for the use of a Purchasing Card (P-Card) and reconciling on a monthly basis all P-Card transactions. Accuracy is critical in entering financial data into the eProcurement system and must be completed on a timely basis. This position is responsible for generating Technical Assistance Request System (TARS) tickets and following up to ensure that each request has been successfully completed before closing the TARS ticket out and working with DPH IT Department to ensure purchases and requests for assistance are met. This position is required to document the receipt of goods into inventory and enter electronically. Also responsible for other duties as assigned.

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Demonstrated ability to work independently with minimal supervision
• Must have working knowledge of NC governmental procurement policies and procedures
• Required experience working with multiple types of commodities
• Must have demonstrable technical proficiency in Microsoft Office Suite
• Must have experience establishing and maintaining effective working relationships with co-workers, support agency employees, partners, and vendors
• Demonstrated experience working effectively and collaboratively with internal and external personnel and vendors
• Demonstrated ability to communicate both orally and written effectively 

Bachelor's degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management;
OR
an equivalent combination of education and experience.