This position is responsible for supply and equipment procurement and service/maintenance contracts for the OCME. This function includes working closely with staff to ensure a sufficient inventory of autopsy, toxicology, and office supplies and equipment and will update and develop internal procedures for collecting and processing purchase requests. This position is required to obtain and compare pricing and quotes and work through NC e-Procurement, NC State Term Contract, and confirm purchasing consistent with NC guidelines and policies. In addition, s/he maintains organized electronic and paper files of all purchases including those items that require documentation for appropriate tagging and inventory.
Administrative Duties This position will also provide other administrative duties to include assisting with OCME transporter payment processing and case filing. This position may assist the Operations Manager with preparing budgets and budget revisions.
About the Division of Public Health and Office of the Chief Medical Examiner: The NC Division of Public Health (DPH) works to promote and contribute to the highest possible level of health for the people of North Carolina – Everywhere, Everyday, Everybody.
Campus Amenities and Benefits at the Office of the Chief Medical Examiner: We are located in Raleigh, NC. According to Forbes, we are ranked as one of the top 20 best places to retire and the 2nd most educated city in the country. US News & World ranks Raleigh among the top 15 places to live in the U.S.
220,000 square feet state-of-the-art facility
Plentiful Free Parking
Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers
Proximity to globally and nationally ranked universities (NC State, UNC-Chapel Hill, Duke)
Fitness area with exercise equipment, classes, and wellness activities
Patio Dining with Umbrellas
Weekly Food Trucks
Car Cleaning and Detailing Services On-site bimonthly
Annual Flu Shot Clinic for Employees and Families
Monthly and quarterly career development classes, including opportunities for traveling
Library of academic journals and materials on-site
Employee Engagement and Staff Development Activities
NC OCME Employee Recognition Programs
State Health Plan and State of NC Employee Benefits
KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:
To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:
Knowledge of NC purchasing procedures and familiarity with NC-eProcurement and State Term Contract System.
Ability to record, compile, summarize and analyze data.
Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs.
Ability to accurately enter data in various systems and accurately track data and information in spreadsheets.
Skill in communicating effectively both orally and in writing.
Ability to learn and retain technical information and medical terminology.
Ability to use all MS Office products, particularly MS Word, and Excel and some ability in MS Access.
Associate's or bachelor’s degree in business, accounting, or another related degree.
Knowledge of state purchasing guidelines and the statewide E-Procurement System. Strong MS Excel and Word skills.
Must possess a high degree of accuracy, effective oral and written communication skills, problem-solving skills, organizational skills, and the ability to work well with others.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; OR equivalent combination of education and experience.