The primary purpose of this position is to take the lead in the procurement of assigned contracts by advising program staff on proper procurement methods, providing technical assistance in the drafting procurement and contract documents, and conducting intensive contract reviews to ensure contracts are justifiable, performance based, comply with State procurement rules, statutes and procedures, and contain adequate and accurate performance measures, scopes of work, and budgets. Contract types include Financial Assistance and Purchase of Service Contracts, Contract Amendments, Budget Realignments, Personal Service Contracts, Memoranda of Agreement (MOAs), Intra-Departmental Memoranda of Agreement (IMOAs), Requests for Applications (RFAs), Requests for Quote (RFQs), and Requests for Proposals (RFPs), and Request for Information (RFIs).
This position is responsible for:
Developing, reviewing, critiquing, approving, and executing performance-based contracts and procurements in accordance with state, federal, departmental, and divisional rules, regulations, laws, policies, directives, and mandates. This includes in-depth reviews and corrections of all contract documents including, but not limited to, contracts, contract justification, audit determination, scope of work, performance measures, and detailed contract budgets and cost tables, and IT exception forms.
Ensuring that all required contract reviews and approvals are in place prior to contract execution.
Ensuring that contracts are executed in a timely manner and organizing work in order to meet deadlines and specific timelines.
Providing both technical advice and training to DPH staff regarding contracting and procurement requirements, process and procedure as well as on the NC DHHS online contracting system: DHHS Open Window.
Developing, updating, and presenting formal contracts and procurement training to DPH staff.
Processing Contract Expenditure Reports (CERs) and invoices accurately and expediently, in accordance with state and departmental rules, regulations, policies, and directives.
Ensuring data is entered appropriately, accurately, and timely into all required data repositories.
Serving as a member of the Center of Excellence (COE) Committee (and may serve as Committee Chair, if needed) to serve as the subject matter expert in contracts and procurement.
Identifying issues, researching and recommending solutions, and assisting in problem resolution.
Assisting in fiscal research requests as required by the Division, the Department, Fiscal Research, the General Assembly, and State Auditor’s Office.
Participating in special projects as assigned.
This position must:
Create and edit documents with a high degree of accuracy using proper grammar, punctuation, and spelling.
Be proactive and able to function in a fast-paced dynamic environment without sacrificing attention to detail.
Possess excellent verbal and written communication and presentation skills.
Work strategically to execute contracts timely and in good form.
Maintain excellent customer service to internal and external customers.
Form and maintain effective working relationships with division and department personnel.
Perform work independently and bring value to a cross-functional team.
KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:
To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:
Experience working with financial assistance and purchase of service contracts including RFPs, RFQs, RFAs, RFIs, MOAs
Experience with contract scopes of work, budgets, and performance-based contracting, including the development of performance measures.
Experience in research and interpretation of complex procurement/contracting/budget or similar requirements.
Experience in providing technical assistance and/or training staff.
Knowledge of contracting principles and procedures.
Accuracy and attention to detail in work products.
Time management and multi-tasking skills.
Proficiency with the Microsoft Office Suite including Word, Excel, Outlook, Access, and PowerPoint.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Bachelor's degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; OR equivalent combination of education and experience. Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.
