This is a full-time, permanent Administrative Assistant 3 position located within the Office of Family & Community Health Improvement (OFCHI).
Make a difference.
As an Administrative Assistant 3 you will:
Provide direct secretarial support to the Deputy Office Director and Community Workforce and Partnerships (CW&P) Section Manager.
Assist by assuming responsibility for routine administrative functions.
Provide administrative support to staff in the sections.
Coordinate work of administrative staff in the section with a strong focus on supporting staff travel, training logistics, and community compensation coordination.
Responsibilities include, but are not limited to:
Developing and managing section processes to assure smooth functioning.
Independently organize, coordinate, and prioritize administrative tasks. This work will be done both remotely and virtually.
Coordinating with other departmental staff on administrative practices and procedures, including coordinating, tracking, and reporting on progress of assignments delegated to CWF&P by the office director and Assistant Secretary’s Office.
Maintaining manager’s calendar as requested, setting up meetings, committing supervisor’s time, establishing priorities and resolving scheduling conflicts, utilizing scheduling technology such as doodle polls.
The duty station for this position is in Tumwater, WA. Telework (mobile-work) is currently expected. When approved, the incumbent is expected to report to the duty station for work activities. An alternative work schedule may be considered upon request and supervisor approval. Telework – once returned to the duty station for work activities, may be considered upon request with supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 1-2 days monthly. This would need to be a conversation between the hiring supervisor and the incumbent.
Option 1: Three (3) or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
Option 2: Completion of a Job Corps Office Administration training program.
Option 3: Business Administration certificate from an accredited college.
Option 4: An Associate’s degree or higher in business administration or a related field with a business communication requirement.
Our programs and services help prevent illness and injury, promote healthy places to live and work, provide information to help people make good health decisions and ensure our state is prepared for emergencies. To accomplish all of these, we collaborate with many partners every day.
We help ensure a safer and healthier Washington by:
Working to improve health through disease and injury prevention, immunization, and newborn screening
Providing health and safety information, education and training so people can make healthy choices
Promoting a health and wellness system where we live, learn, work, play and worship
Addressing environmental health hazards associated with drinking water, food, air quality and pesticide exposure
Protecting you and your family by licensing healthcare professionals, investigating disease outbreaks and preparing for emergencies