The Administrative Assistant 4 manages office procedures for these program areas and provides a liaison role between the Director/Deputy Director and other Office, Division and Agency staff as needed. In addition, this position leads office administrative support professionals that work in all the program areas ensuring effective and efficient office administration as well as working with Section Managers as part of our Office Management Team.
Duty highlights include:
Providing leadership and direction to other administrative staff.
Reviewing and paying invoices for office, as well as researching billing issues.
Providing customer service for internal and external customers.
Responding to requests for disclosure to ensure compliance with state public disclosure laws.
Coordinating all staff training events.
Providing updates to the management team regarding legislative bills and related activity during the legislative session.
Assisting with budget projects.
Assisting with completing HR and payroll related documents and requests.
The duty station for this position is in Tumwater, WA. Telework (mobile work) is currently expected. When approved, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to at the Tumwater, WA duty station for work activities 4-days monthly.
This is a permanent position.
Required Qualifications Note: Experience gained through a volunteer role, any experience gained outside of professional paid experience, or a combination of experiences that includes lived, volunteer, and/or professional paid experience will be considered.
Four (4) or more years of experience providing office clerical support; and directly providing customer service.
Knowledge of government organization and administrative procedures; office methods and procedures; research and data collections; agency policies and procedures.
Experience accurately entering information into a database.
Demonstrated experience using the following:
MS Word to create, format, edit, preview, print, and save documents; use standard functions to select, edit, copy, paste, format, and spell check text; create bulleted and numbered lists, indent and align paragraphs, and use bordering and shading features.
MS Excel to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions; use templates, styles, AutoFormats, and multiple worksheets.
MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.
Our programs and services help prevent illness and injury, promote healthy places to live and work, provide information to help people make good health decisions and ensure our state is prepared for emergencies. To accomplish all of these, we collaborate with many partners every day.
We help ensure a safer and healthier Washington by:
Working to improve health through disease and injury prevention, immunization, and newborn screening
Providing health and safety information, education and training so people can make healthy choices
Promoting a health and wellness system where we live, learn, work, play and worship
Addressing environmental health hazards associated with drinking water, food, air quality and pesticide exposure
Protecting you and your family by licensing healthcare professionals, investigating disease outbreaks and preparing for emergencies