Job Description:

Meeting and Event Preparation (60%): The candidate will support Meetings and Events team with:

• Maintaining relevant planning details and placing event orders (catering, materials and supplies)
• Assist with drafting and disseminating planning meeting notes when needed
• Assist with speaker preparation materials, calls and meetings
• Provide technical support on various preparation meetings and calls
• Connect and provide relevant event information with speakers, partners, participants, and colleagues during entire preparation process via email communication and meetings

Meeting and Event Execution (40%): The candidate will support the Meetings and Events team in producing and executing numerous large-scale hybrid or virtual events

• Specific duties include:
  • Support registration management
  • Assist with speaker preparation
  • Provide assistance with participant participation and technical support
• Provide onsite event management support for hybrid events if/when they can be done safely
• Managing Zoom or platform chat and Q&A throughout event days

Required Skills

• Excellent writing, organizational and interpersonal skills.
• Ability to work independently, in a team environment, and across different teams.
• Ability to complete assigned tasks in a timely manner.
• Ability to work in a virtual setting.

Preferred Skills:

• A willingness to learn and serve vulnerable and diverse communities is a must.
• Preferred candidates should have a background or interest in public health.
• Experience in event planning is preferred but not required.
• Keen writing skills and attention to detail are paramount to success.

Intern Rate: Interns typically work 20 hours per week for approximately 3 months. The salary for graduate students is $20 per hour; undergraduate is $17 per hour.

About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

Our Commitment to Diversity, Equity, and Inclusion: ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person???s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.

Mandatory Vaccination Policy: As a Public Health organization, ASTHO accepts the responsibility to follow CDC guidelines and advisories relating to the health of all. ASTHO has adopted a mandatory vaccination policy applicable to all ASTHO employees to safeguard the health of our employees from the hazard of COVID-19.