Career Center

Administrative Associate
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Requisition ID: 92832

The Stanford University, Department of Medicine, Division of Oncology is recruiting for an Administrative Associate 3 to provide complex and diversified administrative support to the Division Chief and Division Administration. The Division of Oncology, is a center of excellence in patient care, medical education, and state-of-the-art research. Cancer is a major public health problem and it is also an exciting challenge for discovery and innovation. Our faculty is dedicated to developing multidisciplinary and lifesaving treatments for people worldwide who are affected by cancer. In addition, to preventing, detecting, and treating cancer, the Division of Oncology is dedicated to the education and training of new leaders in the field of oncology. With over 50 faculty members, the Division is one of the largest in the Department of Medicine.

The Administrative Associate 3 will work closely with the division manager and assistant manager to ensure that all administrative aspects of the division are functioning effectively. This role involves heavy calendar management for the chief and resolving conflicts related to scheduling. The ideal candidate will anticipate the needs of the chief to proactively solve problems and/or independently handle issues. Additionally, the candidate will coordinate meetings, plan events, and manage the division web pages. They will also assist with faculty affairs related matters related to recruitment efforts.

The candidate will be extremely organized, self-motivated, team oriented, and possess the ability to navigate a diverse and complex academic and medical environment.
Excellent administrative skills, attention to detail, outstanding verbal and written communications, a positive outlook, superior customer service, and excellent interpersonal skills are essential for this role. There will be ample opportunities to take on special projects, making this an excellent opportunity for a highly motivated self-starter willing and eager to accept new challenges. This is a fast-paced work environment that strives for quality and continuous improvement and as the first point of contact, the administrative associate plays a critical role representing the division chief and administration.

As an Administrative Associate in the Division of Oncology at Stanford University, you will provide administrative and operational support to the Department's faculty and staff members in a dynamic work environment. Regardless of the assignment, you'll be expected to demonstrate strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a