Career Center

Performs the following functions for the American Journal of Public Health: Monitors the submission and peer review processes, ensuring manuscripts are processed in a timely fashion, and assists authors, Editorial staff, and peer reviewers with any problems. Monitors the Journal production workflow from upload of final versions through copyediting, proofreading, composition, online posting, and finalization, and assists authors, Editorial staff, and Production staff with any problems. Coordinates with staff, freelancers, and authors to ensure timely and efficient publication of the Journal. Provides administrative support for the production department as needed. Assists the set-up and coordination of Spring and Fall in-person Editorial Board meetings; takes meeting minutes. Submission/Peer Review Process: Oversee the submission and peer review process, assisting the Editor-in-Chief, Associate Editors, authors, and peer reviewers with access and procedural problems. Provide support for Associate Editors to ensure timely completion of peer reviews, troubleshooting delays as needed. Provide support for authors to ensure correctness of submissions, screen incoming submissions and revisions to ensure manuscript compliance with AJPH requirements. Production Process: Assist authors with final version manuscript uploads and answer their queries, answer style/formatting questions, review accepted manuscripts for completeness and liaise with authors to resolve potential problems (references, tables, figures, blinded material), and answer technical questions about the submission system and the production process. Review final acceptance requirements to ensure that authors are following instructions and making necessary updates in addition to Production requirements. Consult with journal Editor-In-Chief regarding article publication schedules and standards as needed. Other Tasks: Review, edit, and update AJPH and APHA Web pages and production-related e-mail templates as needed. Assist APHA members with access to AJPH content and use of the AJPH website. Refer members to APHA Membership when necessary. Maintain integrity of the AJPH submission system database—updating user records, merging duplicate records, removing defunct accounts, flagging and removing reviewer accounts when necessary. Coordinate delivery of complimentary PDFs of articles to published authors. Maintain files on editorial and vendor contracts and payments. Work with Deputy Director of Publications to ensure timely revision of contracts and payments to editors and review vendor contracts for renewal dates. Perform other duties as assigned.

Bachelor’s degree in English, journalism, or related field. One year of experience in proofreading and copyediting or publications, knowledge of periodical production, manuscript tracking systems, and AMA style desirable. Must have excellent written and oral communication skills, good computer skills, strong organizational ability, and sharp eye for detail. Must be flexible, reliable, and hard working. Must be able to travel to attend events and other off-site functions when applicable and work occasional evenings and weekend as job duties or projects require it.  Requires occasional lifting and moving to 25 lbs.

Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.  Please contact Human Resources.

Position is based in downtown DC near several metro stations.  Hours: 35 hours a week, full-time, Mon- Fri. (daytime).  Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should submit the following information (please include your last name in all filenames when uploading materials.  You should use this format: LastName.CoverLetter) at: https://careers-apha.icims.com.

• Cover letter;
• Resume;
• A writing sample;
• Salary requirement;
• At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).

CLOSING DATE:               Open Until Filled

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.