The Berman Institute of Bioethics is seeking a Senior Research Program Coordinator to work collaboratively with the Program Director on a statewide initiative R:3 Resilience, Renewal and Retention of Maryland Nurses. This position will be responsible for providing both streamlined and efficient administrative logistical support as well as leading, closely with the R3 Faculty, to support the development, implementation, and evaluation of the R3 strategic priorities and outcomes. It also includes administrative support for the Program Director's professional activities and programs.
The role involves exercising a range of skills relating to program coordination, relationship management, administration, finance, and information management, and communication with diverse constituencies. The Sr. Program Coordinator must be highly proactive, motivated and demonstrate the ability to manage multiple projects simultaneously and work independently with precision and flexibility.
The successful candidate will be able to prioritize effectively, utilize a highly collaborative approach in working with multiple schools/universities and persons at various levels, ranging from students to faculty, and must take initiative in anticipating the needs of the Program Director, as well as the project team and leaders of the schools/universities /hospitals involved.
As a professional representative of R3 – Renewal, Resilience and Retention for Maryland Nurses, the candidate must be highly professional, demonstrating strong communication skills and commitment to responsiveness, customer service, excellence, and teamwork. The ideal candidate will enjoy working as part of a hardworking and professional team and have a keen interest or experience in healthcare, nursing, wellness, or clinical ethics.
Specific Duties & Responsibilities:
Program Coordination (40%)
Develop work plans and activity goals for all R3 – Renewal, Resilience and Retention for Maryland Nurses activities to achieve grant outcomes.
Arrange and coordinate all events and team meetings, including advance scheduling of dates and locations, meeting logistics (e.g. Zoom or conference lines), preparing, and distributing materials. This includes two statewide conferences.
Compile/prepare reports, minutes, and materials; coordinate/organize and disseminate materials as needed for meetings and events.
Develop and maintain information management systems for appropriate administration of the program elements and contribute to the strategic trajectory of projects and sustainability beyond the current grant lifecycle
Compile/prepare evaluative analytic reports, minutes, and materials by creating a method to track data collection and program impact and ensuring accuracy of data.
Assists and supports the Program Director in managing and monitoring timelines for all deliverables
Responsible for compiling information for NSPII grant and monitoring, maintaining, and working with SON post award specialist to address and resolve project budgetary issues and make suggestions for alignment with each project's deliverables.
Identify or anticipate problems that may arise within the areas of administration/financial management and develop innovative and workable solutions, escalating when appropriate.
Works with R3 –Program Director and project team, to develop, coordinate recording and distribution of education/training activities for faculty, students and NRP educators.
Collaborate with the project team and curriculum/instructional designer to develop and deploy the modules on the LMS platform.
Coordinate travel plans and monitor travel expenses related to grant and/or program for program director, for example, the strategic development of necessary travel and accommodation arrangements against budget and logistical requirements will be required.
Manage supplies, including ordering and distribution.
Oversee undergraduate and graduate student research assistants or student workers, as needed
Receive, understand, and convey complex information that needs careful explanation/interpretation to project team members, professional services, funders and collaborators.
Streamline and maintain effective and proactive communication with Project Directors, all project faculty, staff, students, NRP educators and others as required.
Manage all incoming correspondence and requests; determine when issues and/or communication should be forwarded to other relevant staff members or faculty, as appropriate; prioritize items that need immediate attention.
Respond to phone calls, mail or email as needed; the first point of contact for all incoming phone calls or inquiries to for the R3 – Renewal, Resilience and Retention for Maryland Nurses Programs.
Maintain the R3webpages, including updating project and output/work package information, repository of R3resources and other communications materials. Be a liaison and provide support for website content updates with JHUSON communications team.
Manage R3social media accounts (Twitter, LinkedIn, Soundcloud etc.)
Independently draft communications materials targeted at a range of audiences, including presentations at meetings, speeches at conferences, and press releases, blogs, videos and infographics to publish on social media and the R3websites
Monitor R3webpage inbox, responding to queries on a every other day basis.
Organize and manage R3newsletters (internal & external) and other communications.
Ability to draft and design graphic visuals and PowerPoint presentations
Perform scientific literature reviews, prepare manuscripts for publication and materials for conference abstracts.
Contribute to drafting written non-scientific elements of annual reports, other documentation relating to the and communication, promotion, and dissemination documents, such as newsletters.
Support the copy-editing of scientific documents undertaken by R3 faculty including research briefs, peer-review publications, IRB applications, etc.
Keep an up-to-date list of staff publications and make researchers aware of open access
Administrative & Program Support for Program Director (20%)
Provide day to day administrative support by managing materials for professional activities, logistics, and communication with collaborators
Provide communication, tracking, logistical and on site management of programs led by PI
Complete literature reviews
Manage a reference data base
Assist in preparation of manuscripts for submission for publication or abstracts for meeting and track related details
Support the copy-editing of scientific documents including research briefs, peer-review publications, IRB applications, etc.
Other duties as requested by the Program Director to support effective and timely responsiveness
Provide support to the Program Director and Finance team in the management of the R3grant budget and administration of program elements
Understand and adhere to the school Financial Regulations and funder regulations.
Collate and submit evidence of expenditure, such as copies of invoices, receipts, and timesheets, to funding organizations and auditors.
Pay invoices and reimbursements and track payments for R3activities and grant budget.
Track and ensure timely processing of travel, expense reimbursement and consultant fees.
Act as a point of contact for the Finance team in relation to the administration of projects sub-contracts and independent contractor agreements
Work with the Finance team to complete detailed financial reports for submission to funding organizations, collating, and submitting evidence of expenditure as appropriate and ensuring these are delivered on time.
Collaborate with financial staff in the review, processing, and reconciling of invoices and reimbursements. Assist with placing orders for research equipment and supplies as needed
Minimum Qualifications (Mandatory):
Bachelor's Degree in related discipline.
Three years related experience required.
Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula (18 graduate degree credits may substitute for one year of experience).*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Bachelor's Degree in Social Sciences, Bioethics or Biological sciences preferred.
Master's Degree preferred.
5 years' experience in project management preferred.
Familiar with JHU processes and entities.
Interest in or experience in healthcare, nursing or resilience/wellness.
Special Knowledge, Skills & Abilities:
Knowledge of standard computer software (e.g. Microsoft office) and data base and reference management required.
Excellent written, communications and interpersonal skills, superior organizational skills, and the ability to think creatively and strategically.
Candidates should be self-motivated, able to work independently, meet deadlines, maintain a flexible and adaptable working style, and display superb professional judgment and handle confidential information with an appropriate level of discretion.
Concentrates efforts on the most important priorities while effectively balancing the immediate with longer-term tasks with attention to detail and the ability to complete multiple tasks on a timely basis.
Knowledge of educational evaluation desirable.
Knowledge of healthcare, nursing, wellness or bioethics desirable.
Classified Title: Sr. Research Program Coordinator Role/Level/Range: ACRP/03/MC Starting Salary Range: $45,650 - $62,850 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:00-4:30 Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Bioethics Institute Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
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