Coordinator I (Facilities & Construction Coordinator)
Harvard University T.H. Chan School of Public Health
Application
Details
Posted: 03-Jan-22
Location: USA - MA - Boston
Type: Full-time
Salary: Open
Internal Number: 56563BR
The overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.
The Department of Operations, at the Harvard T.H. Chan School of Public Health, is responsible for all facilities and operations management and planning in almost 1M square feet of office, classroom, and research space. The Department is also responsible for all real estate, facilities maintenance, space management, renovations, construction, security, food service, landscaping, custodial services, emergency planning, environmental health and safety (EH&S), and strategic facilities planning. These buildings are located in both Boston, MA and Cambridge, MA.
Under the direction of the Associate Director of Engineering and Construction, the Facilities and Construction Coordinator will have duties and responsibilities including, but not limited to, the following:
Coordinate and schedule facility operations throughout campus
Complete administrative tasks as required for the Department of Operations
Notify the community about impactful activities and events
Assist with the scheduling of meetings and provide records of meetings as needed
Execute facilities-related projects and initiatives, such as working through utility disruptions, impactful maintenance and repair activities, and construction activities
Administer and track all vendor contracts for facilities operation in accordance with HU standards
Organize and administer construction project documentation both during projects and upon close-out
Assist with events and activities for the Department of Operations
Enter and track work orders and maintenance requests including Mechanical, Electrical, Plumbing, Carpentry and Painting requests
Maintain a current project tracking sheet and distribute as requested
Update and administer the Department of Operations website, as well as community postings and notifications
Other related duties as assigned
PLEASE NOTE: The schedule for this position is Monday-Friday from 7AM-3PM. Travel to different sites in Boston and Cambridge, off hour shifts, and schedule flexibility will be required when needed per project demands.
PLEASE NOTE: Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a slightly modified manner – including virtual interviews and a combination of remote and on-site (on campus in Boston & Cambridge) onboarding and work. The majority of the work, though, is expected to take place in person – in accordance with approved COVID-related guidelines and protocols.
Harvard University offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
3+ years of related experience required; a combination of education and experience may be considered
The following job-specific skills and competencies are preferred:
Bachelor's Degree
Experience with the administration of construction and/or facilities projects
Experience with Microsoft Office Suite and Microsoft Project strongly
Strong written, electronic and verbal communication skills
General construction and building system knowledge
Experience bringing tasks to completion effectively and communicating status changes to end-users professionally
Experience switching between multiple tasks effectively and redirecting efforts as priorities change
Experience working well with people of various backgrounds and personalities
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.
