Career Center

Summary:  Provides executive administrative support to the Senior Vice President of Leadership and Organizational Performance and the Advisor, Performance Improvement and Change Management.

Location: Remote

Principal Functions:

• Organizes and prioritizes time-sensitive assignments and deliverables, coordinates required division updates, and monitors completion of tasks and assignments.
• Manages the SVP???s and Advisor???s calendars and sets up meetings. Prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements.
• Works closely with the SVP and Advisor to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP updated.
• Anticipates needs in advance of meetings, conferences, etc. Collects and preparess information for meetings with staff and outside parties.
• Makes travel and accommodations arranagemments.
• Completes expense reports, reconciles monthly credit card statement.
• Coordinates and provides meeting planning, technology and logistical support for monthly L&OP leaders meetings and division meetings.
• Coordinates process to collect information from L&OP staff for weekly reports to the Executive Leadership Team and reports to the ASTHO Board.
• Performs research and prepares briefing materials and/or written summaries including memos and meeting minutes. Edits documents as required.
• Organizes and maintains a system to efficently store L&OP electronic files on Microsoft Teams, Sharepoint, and network drives.
• Monitors and assists with updating L&OP webpages.
• Works closely with the Communications Team to promote L&OP work and events.
• Attends meetings either in person or remotely and provides notes.
• Ability to periodically participate in after-hours or weekend work to support events, conferences, and other functions.

Qualifications:

• 3+ years in a similar position providing executive administrative support.
• Bachelor???s degee preferred
• Experience working for membership association or grants funded organization preferred.
• Excellent computer skills including Microsoft Office Suite and Zoom.
• Excellent interpersonal skills.
• Excellent organizational and written communication skills and attention to detail.
• Excellent judgement. Ability to make appropriate, informed decisions regarding priorities and available time.
• Ability to manage diverse, often competing, priorities with positive outcomes.
• Experience as a virtual assistant or working in a remote or hybrid work environment

About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

Our Commitment to Diversity, Equity, and Inclusion: ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person???s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.

Mandatory Vaccination Policy: As a Public Health organization, ASTHO accepts the responsibility to follow CDC guidelines and advisories relating to the health of all. ASTHO has adopted a mandatory vaccination policy applicable to all ASTHO employees to safeguard the health of our employees from the hazard of COVID-19.