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The Academic Services Director for the PH-GH Major reports to the Director for Student and Academic Services in the Office of the Dean.
The School of Public Health has an outstanding opportunity for a Academic Services Director. This position provides administrative leadership in the overall direction and management of a dynamic major and student affairs team. Under the direct supervision of the Public Health-Global Health Major faculty Program Director, the Academic Services Director establishes and maintains program operations in all areas including academic & student services, accreditation & reporting, advancement, assessment, admission, budgeting, communication, curriculum, enrollment management, equity, faculty engagement, human resources, strategy & collaboration, and office, records, & space management.
Academic Services Responsibilities
Academic & Student Services
Identify and implement procedures to maximize the efficiency and quality of advising services for prospective and current students.
Supervise the evaluation and approval of coursework completed at other institutions.
Grant exceptions to undergraduate requirements, consistent with University and program policies.
Identify scholarship, fellowship, and experiential learning opportunities for students and respond to outside funding proposals.
Ensure conformity to program, institutional, and School policies and regulations.
Provide pertinent information to director and faculty committees in selecting students for awards and honors.
Improve systems for the management of student information.
Assist in building community for students in major, School, and University by working collaboratively on student programming and special events.
Serve as liaison with other majors, interdisciplinary programs, and University offices.
Provide strategic support and oversight of the planning, evaluation, and implementation of curriculum.
Negotiate teaching schedules, room assignments, and teaching equipment needs with faculty and instructors.
Recommend program changes and enhancements.
Coordinate submission of new course proposals, course change proposals, and proposals for revision of major requirements to the Public Health-Global Health
Major Steering Committee, Curriculum and Educational Policy Committee, and UW Curriculum Committee.
Manage updates of major information in the general catalog of the University of Washington.
Take responsibility for the quarterly time schedule and work with program staff to ensure that needed changes are processed in a timely manner.
Admissions & Enrollment Management
In conjunction with the Program Director and faculty, establish admission policies and procedures.
Lead holistic review of admission applications and assist Program Director with admission decisions.
Establish enrollment goals and monitor admission, enrollment, and graduation.
Act as liaison with IT for creation and maintenance of online application.
Monitor student progress as it pertains to the PH-GH Major Continuation policy and University policy, especially in the case of at-promise and on-probation students.
Budgeting & Human Resources
Develop Budget and Monitor Spending.
Track expenditures and make spending projections. Prepare funding proposals to request support for special activities, as necessary.
Track and ensure compliance with federal, state and University regulations, policies and procedures related to administrative, human resources, and fiscal issues.
Administer Academic Student Employee (ASE) positions in accordance with the UAW/UW Academic Student Employee union contract.
Provide interpretation and review of policies and procedures relating to finance and administration.
Oversee all human resources activity for the Major.
Strategy & Collaboration
Contribute to the preparation, implementation, and interpretation of analyses for assessment of staffing needs, financial impact, and immediate and future growth.
Assist with the development of short- and long-term goals.
Develop objectives and activities based on program goals.
Maintain and implement program policies and procedures.
Represent the program, SPH undergraduate education, and the School and serve on various committees.
Serve as representative to state, regional, and national organizations, boards, councils, and committees as assigned.
Assist on resolving problems and issues affecting the program and direct measures to improve the effectiveness and efficiency.
Supervise the student, academic, and operations staff to support the effective delivery and positive experience of the students in the Public Health-Global Health Major.
Oversee and participate in the hiring, training, professional development, and evaluation of program staff.
Work with Directors to determine and take appropriate corrective and disciplinary action, if necessary.
Work closely with each staff member and team to ensure positive movement towards program goals.
Accreditation & Reporting
Establish and operationalize goals around Council on Education for Public Health (CEPH) accreditation areas: Leadership, Management and Governance; Resources; Faculty Qualifications; Curriculum; Program Effectiveness; Advising;
Analyze data and prepare reports and recommendations.
Develop and ensure administration of a comprehensive program and course assessment plan.
Monitor evaluations to determine how well students are meeting learning goals.
Provide analysis and statistical reports for annual reports, self-studies, and accreditation reviews.
Analyze and communicate enrollment, registration, and graduation trends.
Execute goals with the Communications team around telling and honoring the story of students, the Public Health-Global Health Major, and SPH undergraduate education.
Lead review and revision of website structure and content. Equity, Diversity & Inclusion
Support the development and execution of multi-faceted and partner-engaged diversity programming for current students and outreach to prospective students.
Support instructors with integration of equity topics throughout the curriculum.
Support students, staff and faculty to uphold equity and inclusion best practices across the major.
Act as liaison between faculty instructors and program staff.
Oversee course and instructor support activities.
Office, Records, & Space Management
Supervise, train, evaluate and support office staff.
Determine efficient use of resources in management workflow.
Maintain and monitor electronic and paper student records.
Establish and maintain record retention schedules following university and professional guidelines.
Oversee maintenance of student and program records.
Ensure thoughtful, collaborative, and consistent active use of student space(s)
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Master’s degree (or equivalent experience) and 5 years of increasingly responsible experience in university student services.
Excellent communication, problem-solving and administrative skills.
Previous experience working with curricula and/or students at a college-level academic program or a combination of advising and higher-education training experience.
Strong working knowledge of the Microsoft Office Suite and basic proficiency in the use of Internet technologies and database systems.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Familiarity with UW administrative policies and procedures.
Familiarity with UW Student Data Base.
Knowledge of UW curricular requirements.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As your Cover Letter, please submit a response, no more than two (2) pages to the following prompt: Using the UW Diversity Blueprint 2017-2021 goal #2: to attract, retain and graduate a diverse and excellent student body, the UWSPH Strategic Plan Education for Leadership and Transformation core area outcome #1: ... SPH will offer consistent academic, professional, and personal support across all degree programs, and the ASD position description as guiding documents, please: •Provide a brief description of how your personal and professional experiences and education will allow you to successfully serve the students, faculty and staff of the PH-GH major, and •Propose the priorities and action steps within your first year as the Academic Services Director to align the work of the ASD to the goals in the diversity blueprint and the strategic plan.
Priority consideration will be given to applications received by applications received by July 13, 2021
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.