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Coordinator I (Data Compliance Coordinator)
Harvard University T.H. Chan School of Public Health
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Coordinator I (Data Compliance Coordinator)

Harvard University T.H. Chan School of Public Health

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Details
Posted:
April 7, 2021
Location:
USA - MA - Boston
Salary:
Open
Type:
Full-time
The Harvard Center for Population and Development Studies (HCPDS) is dedicated to understanding how demographic changes and social and physical environments impact global population health worldwide. As a University-wide, interdisciplinary initiative that is administered by the Harvard T.H. Chan School of Public Health, the HCPDS brings together scientists from all corners of the campus to make critical advances in population research. Located in Harvard Square, we seek a Data Compliance Coordinator to provide support for its research team. This valued position provides data management, data curation, and administrative support for our principal investigators and directors. It involves interacting heavily with faculty, postdoctoral fellows, and associates from various Harvard schools and external partners.

Duties and responsibilities include, but are not limited to, the following:
  1. Manage reviews of research protocols including:
    • Partners with faculty and junior scholars on crafting and then submitting Institutional Review Board (IRB) protocols and modifications; advise HCPDS members of rules and deadlines; serve as liaison between HCPDS users and IRB reviewers.
    • Review, submit, storing, process, and transmitting Data Use Agreements (DUAs)
    • Coordination of Data security applications
  2. Oversee the HCPDS's Level 4 Certified Restricted Data Enclave (located at 9 Bow St in Cambridge). Coordinate and oversee regular software updates on the equipment, manage access for users; create user accounts on the enclave workstation; arrange for ID card swipe access; enforce enclave protocol; and undertake the annual recertification process with HUIT.
  3. Serve as point of contact for the HCPDS's data procurement licenses (e.g. Eurostat, HRS, Medicare and Gallup). Communicate with data providers and the users, establish new user accounts, oversee safe storage and destruction of the data, process the contracts through the dua.harvard.edu system, and maintain necessary records.
  4. Serve as the HCPDS liaison with the Harvard MIT Research Computing Environment (RCE), used by many HCPDS researchers. Serve as manager of user accounts and liaison with the RCE Helpdesk for users. Upload data sets and updates to the RCE from the HCPDS.
  5. Manage the HCPDS's datasets stored at Harvard Dataverse (the University's major data repository)
    • Monitor and file the records of users and downloaders, communicate regularly with Dataverse Helpdesk personnel and assist with posting data and releasing it to data requestors.
  6. Serve as point person for public use data requests and approvals. Manage all approved requests; correspond with PIs, data users, and other affiliates; track deadlines; and establish new systems in this regard when needed.
  7. Create, maintain, and archive when necessary all files/records/documentation related to: IRB submissions; DUAs; licenses and service agreements; user requests and approvals; and project data management plans (DMPs). Follow all University compliance rules regarding data curation and archiving.
  8. Proactively ensure that all affiliates understand and are in compliance with policies and procedures related to human subjects. Serve as a point of contact/main resource for HCPDS affiliates on all matters related to data compliance, management, and curation. Promote compliance awareness across the Center.
  9. Attend trainings and workshops on topics related to research compliance and data curation
  10. Performs other duties as assigned
PLEASE NOTE: The primary work location for this position is Cambridge, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.

  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review (O&R) period. The O&R period will be waived for any internal Harvard employee transfers.
  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
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The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:
  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Salary Grade: 054

Union: 55 - Hvd Union Cler & Tech Workers

  • 3+ years of related experience is required; a combination of education and experience may be considered


  • Bachelor's Degree is strongly preferred
  • Relevant & progressive administrative experience, preferably in a research or academic setting is strongly preferred. Scientific and/ or research background not required, but is preferred
  • Experience drafting data use agreements or IRB applications highly desirable
  • Experience using MS Excel, Word, Outlook, Sharepoint, Onedrive strongly preferred
  • Strongly detailed oriented preferred
  • Demonstrated aptitude to manage multiple tasks, set priorities, and meet deadlines preferred
  • Responsive to requests, and excellent communication skills, both verbal and written preferred
  • Takes initiative and work well both independently and as a team member preferred


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internal Number: 53718BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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