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Lead Study Coordinator
Caltech
Job Category: Fulltime Temporary
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Ismagilov Lab at Caltech is seeking a full-time (remote) Lead Study Coordinator for a 1-year temporary assignment. This is an ideal position for someone who is eager to make a positive impact on the COVID-19 pandemic and other high-priority global-health issues. Reporting directly to Professor Rustem Ismagilov at Caltech, the successful candidate will lead recruitment efforts and the enrollment and maintenance of participants in a community-based COVID-19 study being run in Los Angeles County. The aim of the study is to understand household transmission of COVID-19 by studying how quickly a person's SARS-CoV-2 viral load rises from detectable to infectious. This study will help inform the design of more effective surveillance-testing strategies. The Lead Study Coordinator will also have the opportunity to lead the development and implementation of additional community-based studies in the future, including those aiming to better understand health and disease in the context of other infectious diseases, diet, and the gut microbiome.
More details about the COVID-19 study can be found at https://covid-study.caltech.edu/. More details about the Ismagilov Lab group and their research can be found at http://ismagilovlab.caltech.edu/.
Job Duties - Independently develop and implement new recruitment approaches (and/or adapt approaches from other studies) to improve recruitment numbers and participant retention throughout the study.
- Independently initiate and maintain collaborations with clinics, community centers, public health departments, and COVID-19 testing sites to promote study recruitment across Los Angeles County.
- Communicate the eligibility criteria to subjects, identify subjects who meet the criteria for the study, and perform informed consent to enroll.
- Act as point of contact for participants throughout study duration (~2 weeks per participant).
- Maintain records (including personal identifying information) on a confidential Caltech-operated server.
- Maintain confidentiality and protection of participants.
- Communicate with the Caltech study team regularly by Zoom, Slack, phone, and email.
- Document and immediately report any adverse events or unexpected problems during the study.
- Communicate COVID-19 presumptive positive results to participants in accordance with the approved IRB protocol, explain COVID-19 isolation practices, and direct participants to their local Public Health Department to acquire appropriate resources.
- Participate in regular meetings with the Caltech research team.
- Coordinate shipping of materials to participants and shipment and/or courier of materials from participants' residences to Caltech.
- Responsible for timely disbursement of compensation gift cards to participants at the completion of their enrollment period.
- Serve as the primary point of contact for study participants; be available and prepared to take calls during normal working hours, in the evenings, and on weekends, as scheduled.
- A highly motivated individual will also have the opportunity to engage in analysis and interpretation of epidemiological data.
Basic Qualifications - Master's degree in Public Health or similar with an educational emphasis in a life science, psychology, public health, or a related field; or Bachelor's degree with three to five years of experience in human subjects research or in the public health sector.
- Prior experience working with OHRP-classified vulnerable individuals (e.g. children, socioeconomically disadvantaged persons, persons in nursing homes).
- 1 - 2 years of prior experience performing the Informed Consent process and maintaining HIPAA-protected data for a research study, or a similar role.
- Current or prior CITI certification in Responsible Conduct of Human Subjects Research and Biomedical Research or equivalent.
- Highly detail-oriented.
- Must be able to use sound judgment to handle a variety of tasks simultaneously and to shift priorities, as well as effectively solve problems.
- Must be able to work independently as well as part of a team in a fast-paced environment.
- Excellent communication skills and the ability to interact professionally with all levels of staff, collaborators, and human-subjects participants.
- Demonstrated proficiency with MS Office programs, including Outlook, Word, Excel, PowerPoint, SharePoint.
- Strong organizational, time-management, and project-management skills.
- Prior experience developing and implementing recruitment strategies and/or community outreach.
- Must live in (or be willing to relocate to) the Los Angeles County area to coordinate (from home) the disbursement of study materials to/from the Caltech laboratory and participants.
Preferred Qualifications - Prior experience performing COVID-19 Contact Tracing and/or COVID-19 Case Investigation or similar training.
- Experience developing recruitment materials (flyers, posters, social media posts).
- Experience using REDCap and Qualtrics for managing participant data.
- Bilingual in Spanish and English (written and spoken).
- Prior experience translating study materials (Informed Consent forms, questionnaires, recruitment materials, informational sheets, etc.) from English into Spanish.
Required Documents - Resume
- Cover Letter
- Brief statement describing your (1) experiences performing human-subjects research, specifically your previous role(s) performing the Informed Consent process with human subjects (please omit any confidential details) and (2) previous professional experience working with vulnerable populations and/or individuals who are experiencing illness
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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