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Coordinator I (Program Coordinator)
Harvard University T.H. Chan School of Public Health
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Coordinator I (Program Coordinator)

Harvard University T.H. Chan School of Public Health

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Details
Posted:
February 3, 2021
Location:
USA - MA - Boston
Salary:
Open
Type:
Full-time
Working in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, the Program Coordinator will provide support to Professor Goodarz Danaei (Bernard Lown Associate Professor of Cardiovascular Health) and the Lown Scholars Program, and activities of Professor Daniel Wikler (Mary B. Saltonstall Professor of Population Ethics). The Program Coordinator will provide support for a varied cluster of research, training, and service projects addressing ethical issues arising in respect to health at the population and global levels. The projects involve a variety of partners and co-workers throughout the world.

The Lown Scholars program, based in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, creates an international community of talented health professionals in low and middle income countries (LMICs) who will use public health tools and strategies to prevent non-communicable diseases, particularly diseases of the cardiovascular system, and promote lifelong health. The program provides funding for training and mentoring and since its establishment in 2008, the program now has 61 scholars from 21 countries.

The Program Coordinator will perform a wide range of complex and confidential administrative and clerical duties to support the administration of the Lown Scholars Program and Professor Wikler's research portfolio.

Duties and responsibilities pertaining to the Lown Scholars Program include, but are not limited to, the following:
  • Serve as principle administrative contact and liaison for program faculty, scholars, and collaborators
  • Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
  • Organize domestic and international travel and accomodations for scholars (once University travel restrictions are lifted)
  • In collaboration with the department's core administrative team, help coordinate the Lown Scholar's academic appointments, onboarding, and visas
  • Attend program meetings and take thorough meeting notes for distribution
  • Provide smooth day-to-day communication with the Lown Program faculty and scholars, HSPH staff, and external program constituencies
  • Working in close collaboration with the program's grant manager and finance team, monitor budgets, maintain financial documentation, and prepare paperwork including reimbursements
  • Prepare materials and writing first draft and revision of a quarterly electronic newsletter
  • Serve as a liaison with related programs and agencies, keeping their supervisor informed of relevant information
  • Prepare correspondence, reports, and other written materials
  • Coordinate events, meetings, or other symposia
  • Prepare and maintain the Lown Program's financial, personnel, and administrative records
  • Gather and maintain data and assist in preparing reports
  • Develop communication strategies, launch revise and maintain the Lown Program website (WordPress), manage social media platforms (LinkedIn, SLACK) and other program communications
  • Other duties as assigned
Duties and responsibilities pertaining to Professor Wikler's portfolio include, but are not limited to, the following:
  • Act as point of contact for the research team and the public
  • Keep track of the scheduling and progress of the projects, including the coordination of decision-making and collaborative research and writing efforts with partners and co-workers
  • Conduct library research and assist in the production of reports and publications, as assigned by the supervisor
  • Monitor and manage the flow of new and continuing projects, including invitations and proposals
  • Assist in the management of the completion phase of projects, including timely delivery of reports and other products, orderly closing of completed projects, and any necessary post-completion follow-through
  • Participate in the planning and management of academic training programs and conferences, including correspondence with participants, funding and hosting sources, and co-directors
  • Serve as liaison with administrative staff of the department
  • Other duties as assigned
PLEASE NOTE: This position has a term end date of one year from date of hire, with the possibility for extension.

PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it.

  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review (O&R) period. The O&R period will be waived for any internal Harvard employee transfers.
  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
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The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:
  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Salary Grade: 054

Union: 55 - Hvd Union Cler & Tech Workers

  • 3+ years of related work experience required; a combination of education and experience may be considered


  • Bachelor's degree preferred
  • Previous experience with arranging domestic and international travel and organizing meetings/seminars/conferences strongly preferred
  • Proven interpersonal skills with experience in providing complex administrative support across groups and across a variety of projects preferred
  • Experience working under short deadlines preferred
  • Experience using WordPress and social media sites in context of organizational communications preferred
  • Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools preferred
  • Excellent writing and communication skills, including experience in editing text and academic writing, preferred
  • Excellent organizational and time management skills preferred
  • Passion and enthusiasm for global health, especially in the areas of cardiovascular health and ethical issues in population and international health, preferred


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internal Number: 53238BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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