Position Summary
At Stony Brook Medicine, a Medical Records Specialist is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Accurately obtain abstract, record and report cancer patient information from inpatient and outpatient sources in the cancer registry data base for the purposes of supporting the hospital's mission to provide excellence in patient care, education, research and planning. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.
Duties of a TH Medical Records Specialist in the Cancer Registry department may include the following but are not limited to:
- Additionally, registrars are required to support the hospital's Cancer Program and Breast Program Accreditation Standards by completing all documentation and coding specifications in preparation for submission to the National Cancer Data Base, and meet the requirements set forth by the NYS DOH Public Health Law 2401.
- Case finding: locating all internal and external sources of cancer-related patient encounters, including physician-based hospital practices and determining cancer eligibility. Includes all cancer-related pathology reports; all radiation and medical oncology consults and treatment summaries, all inpatient admissions and outpatient encounters. Utilizing all cancer related death certificates, all tumor board cases and lists provided to the registry for inclusion and reporting by hospital-based physician practices.
- Abstracting: accurately recording and coding required data into a software program to create a viable, reliable database. All this in accordance with ICDO-3, AJCC - TNM Staging Manual, Collaborative Stage, NAACCR, SEER, Multiple Primary and Histology Rules as well as specifications set down by the American College of Surgeons/Commission on Cancer and the New York State Cancer Registry.
- Quality Review: keeping on top of yearly Standards-setter changes in collecting data, and subsequent software changes and downloads, with the correction of any errors, so that all submitted data is accurate and timely.
Qualifications
Required Qualifications : Cancer Registry Certification (Certified Tumor Registrar). High school diploma. At least one year of administrative experience in hospital or healthcare setting. Knowledge of cancer coding systems (IDCO-3, AJCC-TNM, FORDS, Cancer Program Standards, NAACCR, SEER). Excellent computer data entry and writing skills with ability to process high-volume work load. Associate degree-level knowledge of anatomy and physiology and advanced medical terminology.
Preferred Qualifications : Associate's degree or higher. Previous experience in cancer registry setting, leadership role, with advanced computer and writing skills.
Special Notes : Resume/CV and cover letter should be included with the online application.
Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 5 panel drug screen*
- Successfully complete a Background Check investigation.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination .
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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