Boston Children's Hospital is seeking an experienced research administrator (RA) II to manage processes and support various labs and cores across the institution.
The Research Administrator II interfaces and performs comprehensive support for core facilities at BCH and Institutional Centers for Clinical and Translational Research and will be exposed to many different tasks across department functions. This position requires strong analytical and quantitative skills, attention to detail, and general business knowledge including analyzing some financial data and operating metrics as well as having the ability to analyze current state in terms of people, process and product.
The Research Administrator II will: - Develop and maintain databases
- Support department's administrative tasks and help carry out the goals of each center which we support or collaborate with (HR, Harvard Catalyst, Office management, Education)
- Assist with development of presentations
- File/Document management
- Develop and update internal document resource such as contact lists and process manuals and maintain process changes
- Develop and distribute Standard Operating Procedures (SOP) and Scope of Work (SOW) for Projects
- Assist Sr. Director and Manager in the implementation of an enterprise-wide framework for Core Facilities - this may include assisting with pricing calculations, invoicing, collecting and managing documentation for legal agreements, and some budgeting.
- Perform due diligence and collaborate with departments to improve efficiency, visibility, and use.
- With the team, analyze existing services, community needs, and research trends to develop and recommend short and long-term plans for Core Facilities and work on the development of an annual Institutional Core Audit.
- Help implement Strategic Plan initiatives for ICCTR.
- Assist with other duties as needed by Sr. Director and Manager.
The RA II will be responsible for: - Coordinating, preparing, and submitting legal agreements with industry, grant applications; budget development; coordinating required institutional reviews and approvals;
- Working with Principal Investigators to ensure timely submission of funding proposals; managing federal, state, corporate, and private foundation sponsored funds, subcontracts, and/or projects supported by discretionary and endowment funds;
- Processing financial transactions according to established policies and procedures;
- Utilizing hospital financial systems to process and monitor financial transactions and reports; ensuring timely submission of completed effort reports; and conducting subrecipient monitoring.
- Ensuring timely processing of new, competing and non-competing research applications by assisting faculty with all administrative components.
- Working with principle Investigators to properly allocate salary costs while maintaining consistency with research effort reporting. The RA II liaises with Principal Investigators and is responsible for scheduling quarterly meetings with Principal Investigators to review grant balances, expenses, spending trends, and forecast budgets.
To qualify: - Bachelor's degree and 2 years of Research Administration experience required or 4 years of Research Administration experience may substitute for degree.
- Analytical skills to resolve complex problems.
- Must be able to negotiate with all levels of staff - executives, administrators, researchers, and technical IT staff.
- Advanced proficiency with Microsoft Office and database applications.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. |
